October Business Meeting highlights

1. The meeting opened with a period of silent worship. Nine Friends were present. The clerk read the Queries for the tenth month and Friends reflected on the simplicity of silence.
2. Treasurer’s report: Income for the ninth month was $4000 and expenses were $1642.This income was sufficient for us to meet the budget this fiscal year. However, because the budget was tight, not all the money budgeted for donations to local organizations was sent. Now that we ended the year with a surplus, Meeting approved sending $850 to these organizations. The proposed budget for 2008/2009 was presented and discussed and some changes were made. A revised budget will be brought next month for final approval.
3. M&O report: A membership clearness committee for Joel R. has been appointed and will meet with him later this afternoon. The committee also recommended, and Meeting approved, having Marya B. combine her computer line with the Meeting phone line to save money. We received a letter from Jennie I. saying that she is requesting a membership transfer from Roanoke Monthly Meeting to Clear Creek Monthly Meeting.
4. Report on the joint Quarterly Meeting at Happy Hollow: Business items included subsidies for younger children to attend Joint Quarterly, as is already done for teens. Rex S. is stepping down as clerk of Whitewater Quarter. That position, as well as recording clerk and budget committee, need to be filled. Contact Gwen H. if you are interested in serving. There was also discussion of Irvington Friends Meeting’s request to consider the issue of inclusion of programmed Meetings in OVYM. There was a feeling that proper order was not followed in this process. It was recommended that Monthly Meetings consider this again and respond to Quarterly Meeting by the April gathering. Clear Creek will host Quarterly Meeting again on Oct 17, 2009. There was also discussion of the role of Quarterly Meeting in Friends process and we may want to revisit this issue.
5. Clerk presented a report concerning the Discipline Revision committee. We need to consider issues related to dual membership of Friends in more than one religious organization. This may also relate to the Irvington Friends issue.
6. Clerk reported on a project to revise a pamphlet on Quakers in Wayne County. We are being asked to contribute $200-300 toward the costs of printing and would receive 500 pamphlets. Meeting approved adding this cost to the Newsletter/brochure line in the proposed budget.
7. Newell P. reported on a proposed cabinet for the Wymondham room that could be used to store Meeting stuff. Meeting approved moving ahead with this to determine if it can be funded by the Earlham donor.
8. The minutes were read and approved.
9. Meeting closed with a brief period of waiting worship.